When footage volume grows, retrieval discipline matters more than clever shortcuts.
This workflow is designed for teams that need repeatable speed.
1) Keep project structure stable
Use one top-level folder per project or client. Avoid renaming active folders during indexing.
2) Query by intent, then refine
Start with scene + action + context.
Example: interview + walking + city street
Run broad first, then narrow only after candidate clips appear.
3) Preserve context at handoff
When exporting shortlist results to editors:
- keep shared naming conventions
- include why each clip is selected
- save outputs in consistent handoff paths
4) Run a weekly failure review
Collect failed or weak queries from the week and update team query patterns.
A short review loop usually improves retrieval quality faster than adding more rules upfront.